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Sample ISO 9000 Quality Policy Manual: Sec. 4.3 Contract Review

by Ron Kurtus (14 March 2001)

The following material is section 4.3 of a Quality Policy Manual, used to satisfy the ISO 9001 standard. This material follows the rationale approach to stating company policies and is intended as an example of this approach as well as a sample of a Quality Manual.

For other sections, refer to the Manual Table of Contents



4.3 Contract Review

In our company, we use contracts to define what we are to make and deliver to our customer, when it is to be delivered, what the price will be, and other sundry considerations.

Rationale

We believe it is important to review a contract with both the customer and the people doing the work before it is finalized. This is to make sure we understand what the customer wants and that we are able to make a product that fulfills what those desires.

We believe that effective contract review will result in reduced costs by helping eliminate contractual misunderstandings that cause wasted effort and material. It will also ultimately result in increased business due to customer satisfaction from getting expected goods and services.

Policy

Thus, in order to make sure there are no contractual misunderstandings, it is the policy of this company to adhere to the ISO 9001 section 4.3 standard on Contract Review and always review each contract before it is finalized to see that:

  1. The requirements are adequately defined and documented;
  2. Any requirements differing from those in the tender are resolved; and
  3. We have the capability to meet contractual requirements.

Also, to make sure there are no contractual misunderstandings, it is our policy to always coordinate with the purchaser's organization, as appropriate, our contract review activities, interfaces and communication.

  1. To make sure we can check and verify what transpired at our contract review meetings, it is our policy to always maintain records of those contract reviews, as per Policy paragraph section 4.16 Document Control.
  2. To make sure we properly implement this contract review policy, it is our policy to always use Procedure 4.3 for the review of contracts and for the coordination of these activities.
  3. It is also our policy to maintain that procedure, as per Policy paragraph section 4.16 Document Control.

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